Privacy Policy

Last updated: November 2025

Her Emerald Club Ltd (“we,” “our,” “us”) is committed to protecting your privacy. This policy

explains how we collect, use, and safeguard your personal data in line with the UK GDPR and

Data Protection Act 2018.

1. Information We Collect

We collect information you provide directly, such as when you:

● Join our membership or purchase digital products

● Subscribe to our newsletter or email list

● Contact us via email or website forms

This may include your name, email address, billing details, and any voluntary information you

share.

We also collect limited automatic data (e.g., browser type, IP address) to improve user

experience.

2. How We Use Your Information

We use your data to:

● Provide access to memberships and digital content

● Process payments and send purchase confirmations

● Deliver updates, newsletters, and event information

● Improve our offerings and website experience

● Comply with legal and accounting obligations

We will never sell or rent your personal data.

3. Legal Basis for Processing

We process data under the following lawful bases:

● Contractual necessity – to deliver products and memberships you’ve purchased.

● Consent – for newsletters or marketing communications (you may withdraw anytime).

● Legitimate interest – to maintain site functionality and protect against misuse.

4. Data Storage & Security

Your data is stored securely using reputable service providers (e.g., Squarespace, Stripe,

Google Workspace).

We implement reasonable technical and organisational measures to prevent unauthorised

access, alteration, or loss.

5. Retention Period

We retain personal data only as long as necessary to fulfil its purpose or comply with legal

obligations, after which it is securely deleted.

6. Your Rights

Under UK GDPR you have the right to:

● Access the personal data we hold about you

● Request correction or deletion

● Withdraw consent at any time

● Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe

your rights are violated

To exercise these rights, contact hello@heremeraldclub.com.

7. Cookies & Tracking

Our website may use cookies or similar technologies to enhance performance. You may adjust

your browser settings to refuse cookies, though this may affect functionality.

8. Third-Party Services

We may share limited information with trusted third parties solely to deliver services (e.g.,

payment processors, email systems). These parties are bound by confidentiality and

data-protection obligations.

9. International Transfers

Some service providers may operate outside the UK or EEA. In such cases, we ensure

appropriate safeguards (e.g., Standard Contractual Clauses) are in place.

10. Updates to This Policy

We may update this Privacy Policy to reflect changes in law or our practices. The revised

version will appear on this page with a new “last updated” date.

11. Contact Us

For any privacy-related inquiries:

📩 hello@heremeraldclub.com

📍 Her Emerald Club Ltd, Registered in England & Wales (Company No. 16664219)